POSITION SUMMARY

Absolute Landscapes is looking for a motivated and detail-oriented Project Manager to help lead our design/build projects from concept to completion. This is a hands-on leadership role for someone who enjoys bringing outdoor spaces to life, coordinating talented crews and trusted subcontractors, and delivering a smooth, high-quality experience for our clients.

As a Project Manager, you will be the central point of communication between clients, sales, design, field crews, subcontractors, vendors, and internal leadership. You will help keep projects organized, on schedule, on budget, and aligned with the high standards Absolute is known for. The ideal candidate is proactive, organized, solutions-focused, and comfortable managing multiple moving pieces in a fast-paced environment.

This is a great opportunity for someone who takes pride in craftsmanship, enjoys building strong relationships, and wants to play an important role in the continued growth of a respected landscape design/build company.

Project Management

• Assist in managing in-house design/build crews and subcontractors to ensure projects are completed efficiently, safely and to Absolute’s quality standards.
• Take ownership of all design/build jobs from kickoff through final walkthrough, ensuring a positive experience for both clients and team members.
• Proactively communicate project timelines, expectations, details, and updates to clients, sales teams, and key stakeholders throughout the project life cycle.

Subcontractor and Vendor Management

• Effectively communicate and coordinate with subcontractors, ensuring schedules align and expectations are met.
• Regularly acquire vendor pricing, samples, and procure materials needed for projects.
• Approve subcontractor invoices and cross-reference quoted pricing via work orders to ensure accuracy, while also ensuring subcontractor quality meets Absolute’s expectations.

Material and Inventory Coordination

• Coordinate with the Design/Build Manager for ordering materials, ensuring timely procurement and delivery.
• Shop for bulk inventory materials, ensuring stock levels are maintained and sufficient for project needs.
• Manage material deliveries, including scheduling and coordinating timely deliveries to meet project timelines.

Project Documentation & Reporting

• Create change orders and estimates as required, keeping the project within scope and budget.
• Maintain project folders, ensuring that all plans, change orders, and updated information are distributed to relevant teams.
• Keep thorough records of communications and project updates in the company CRM.
• Manage project billing schedules in collaboration with the Office, Sales, and Management teams.

Job Site Management

• Manage on-site activities of employees and subcontractors, ensuring work is done according to plans and specifications.
• Remain willing to jump in and support the team with light hands-on tasks when needed to keep projects moving forward. (e.g., replacing trim, changing lights, or removing dead plants).
• Ensure job sites are kept clean, organized, and safe, and ensure any work not fully completed is addressed before job turnover.

Regulatory and Compliance

• Handle permitting processes, including providing necessary job information and maintaining accurate records.
• Coordinate with office admin for Miss Utility services to ensure property marking before job initiation.
• Call in necessary site inspections and ensure compliance with all local regulations and guidelines.

Winter Services Management

• Manage snow activities, including on-site supervision and post-event tasks.
• Review snow subcontractor and employee timesheets and/or invoices for accuracy and timely processing, when applicable.